Category A Booth Sales
Category B Booth Sales
Category C Booth Sales
Category D Booth Sales
General Exposition Begins
Close date for Registration Program
• Deadline to reserve a booth/sponsorship and appear in the advance program exhibitor list
• Display ad art and full payment due // Details »
• High-resolution sponsor logos due // Details »
Close date for Event Invitation Email #1 and Confirmation Email
• Ad art and full payment for above emails due by this date
Attendee registration launches this week; invitation email #1 sent
MVC 2024 Preview Series begins airing on Fully Vetted
Shepard Exhibitor Service Kit available this week
Subject to change
Sponsor invoices go out this week
Subject to change
Booths reserved after this date must be paid in full at the time of reservation
Deadline to cancel and receive refund, less 25% cancellation fee
Close date for Event Invitation Email #2, Badge & Address Proof Email, and Moderator Raffle Email
• Ad art and full payment for above emails due by this date
Booth staff registration opens
Close date for On-Site Program
• Deadline to reserve a booth and appear in the on-site program exhibitor list
• Deadline to reserve a spot in the Mobile App Game and be included in participants list // Details »
• Deadline to become a sponsor and receive recognition in the on-site program
• Display ad art and full payment due // Details »
• High-resolution sponsor logos due // Details »
Deadline for CE sponsors to submit Moderator Names
• If you would like to provide a session moderator(s) for your sponsored sessions, please send the moderator's name, email address, and session(s) to Director of Educational Events Ashley Sweet at ams@ohiovma.org.
First day for warehouse deliveries without additional surcharge
Close date for On-Site Signage
• Graphics and payments for all on-site signage opportunities must be submitted by this date
Final booth payment due
Exhibit Hall booth sales close
Last day to request meeting space at the Hyatt/GCCC
Attendee Invitation Email #2 sent
Discount price deadline for custom Shepard orders
Close date for Notes & Mobile App Release Email
• Ad art for conference proceedings/mobile app launch notification due
• Details » // Sample Email »
Discount price deadline for standard Shepard orders
Mobile app & online Conference Proceedings released; email notification sent to registered attendees
Close date for Live Event Reminder Email, Virtual MVC Login Details Email and Post-MVC Survey & CE Certificates Email
• Ad art and fully payment for above emails due by this date
Last day for warehouse deliveries without additional surcharge
Deadline to submit certificate of liability insurance
Last day for warehouse deliveries
Exhibitor Setup, 7 a.m. – 7 p.m.
• Island booths only
Complete virtual booth / sponsor profile in mobile app
Exhibitor Setup, 7 a.m. – 7 p.m.
• Booth staff registration and check-in begins at 12 p.m. (subject to change)
First day freight can arrive at show site (7 a.m. EST)
Exhibitor Setup, 7 – 10 a.m.
2024 Midwest Veterinary Conference
Greater Columbus Convention Center, Hall A
400 N. High St., Columbus OH 43215
• Venue Details » // Event Schedule »
Exhibit Hall Hours:
• Thursday, Feb. 22 » 10:30 a.m. – 6 p.m.
• Friday, Feb. 23 » 10:30 a.m. – 6 p.m.
• Saturday, Feb. 24 » 10:30 a.m. – 1:30 p.m.
Exhibitor Teardown, 1:30 – 10 p.m.
Exhibitor Teardown, 7 a.m. – 12 p.m.
• Freight Re-route: 12 p.m.