Attendance & Demographics
2025 ATTENDANCE
Participation Type
In Person + Hybrid: 5,489
- Veterinarians: 1,355
- Technicians: 1,932
- Hospital/Shelter Staff & Other Professionals: 628
- Students: 662
Virtual Only: 469
- Veterinarians: 240
- Technicians: 172
- Hospital/Shelter Staff & Other Professionals: 44
- Students: 13
Areas of Practice
- Academic: 4%
- Corporate/Association: 2%
- Equine: 5%
- Exotic: 6%
- Food Animal: 4%
- Government/Military: 1%
- Holistic/Integrative Medicine: 3%
- Mixed Animal: 14%
- Pet/Small Animal: 51%
- Research/Laboratory: 2%
- Shelter Medicine: 7%
Note: Not all attendees share their area(s) of practice.
Booth Selection & Fees
Loyalty Rewards Program
In recognition for their support, MVC exhibitors earn Appreciation Points, which are used to determine returning exhibitors’ priority selection dates (shown below).
Points are awarded as follows:
- 1 point for each 10×10 physical exhibit booth space
- 1 point for each $1,000 spent on sponsorship
- 1 point for each $1,000 spent on marketing
Point accumulation is based on three years and will roll forward one year, each year, to maintain a three-year basis.
- Current period: 2023–2025
$2,200
10 x 10 inline
$4,400
10 x 20 inline
$6,600
10 x 30 inline
$8,800
20 x 20 island
Included in Rental Fee
- 8-foot backdrop draping in show colors
- 3-foot side rails
- One 7″ x 44″ sign with company name
- Listing in printed programs
- Self-managed exhibitor profile/virtual booth in mobile app and Virtual MVC platform
- Six (6) Exhibitor staff badges per 10×10 space 1
- Access to on-site Exhibitor Lounge
- 1 Appreciation Point per 10×10 space
1. Additional badges available for $75 each.
Not Included in Rental Fee
Be advised, the following are NOT included in the rental fees and must be ordered from the vendors designated in the exhibitor kit:
- Lead retrieval
- Access to CE sessions 2
- Attendee mailing lists 3
- Carpet or other floor covering
- Tables, chairs, and other furniture
- Utilities, including electric and internet
- Lunch tickets 4
2. Booth staff wishing to earn CE credits must also register as attendees.
3. Attendee lists are only available through OVMA/MVC. Other entities claiming to have attendee lists for sale are scams.
4. Available for purchase during booth staff registration beginning in January.
Categories & Selection Dates
Category A
30+ points
July 22* – July 29, 2025
*Selection opens at 12:00 p.m. ET
Category B
20-29 points
July 29* – Aug 5, 2025
Category C
10-19 points
Aug 5* – Aug 12, 2025
Category D
3-9 points
Aug 12* – Aug 19, 2025
General Exposition
0-2 points
Aug 19*, 2025 – Jan 26, 2026
Exhibitor Requirements
Key exhibitor requirements are highlighted below. For complete details, please refer to the Exhibitor Contract.
Payment Terms
Full payment is due within 30 days of booth selection for booths reserved prior to December 19, 2025.
The selected booth will be placed on hold until the payment is made. If the deposit is not received within the allotted time, the booth will be released and may be selected by another company.
Booths reserved after December 19, 2025 must be paid in full at the time of reservation.
Any outstanding fees are due 30 days prior the MVC (January 26, 2025).
Failure to remit payment as outlined above will result in the exhibitor’s booth space being released for general sale and all deposit payments forfeited. If the space is not claimed by another entity, the original exhibitor may reclaim the space upon full payment of outstanding balances.
Submit a Payment
Please log in to the Exhibitor/Sponsor portal to make a credit card payment or download an invoice to pay by check.
Cancellation & Downsizing
Exhibitors may cancel at any time. Refunds less a 15% cancellation fee will be given if notice is received on or before 60 days prior to the first day of the Conference (Dec. 19, 2025).
Downsizing requests made on or prior to the cancellation deadline (Dec. 19, 2025) will be refunded the cost of the canceled booths, less a 25% administrative fee. No refunds will be given for downsizing requests made after this date.
Island booths will not be split; therefore, any Exhibitor downgrading from an island booth will be required to relocate to another available space.
General Rules
Products & Services: Exhibitor products and/or services must be relevant to the practice of veterinary medicine and animal care. OVMA will make the final determination of whether an applicant fits this criteria.
Badges: Exhibitors may not share staff badges, use staff badges to attend CE sessions, or provide staff badges to anyone not employed by their company.
Animals: Only service animals with proper identification are permitted on the premises. Demonstration animals may be approved on a case-by-case basis, and permission must be requested in advance of the MVC.
Activities: Exhibitor activities must occur within the confines of their booth space. Literature and other promotional materials cannot be placed or displayed in public areas.
Teardown: Exhibitors may not tear down early unless they have obtained prior approval from OVMA.
Liability Insurance
Per the exhibitor contract, all exhibiting companies must obtain and maintain appropriate insurance, with OVMA named as an additional insured, to cover any liability that may arise.
A copy of Exhibitor’s certificate of insurance must be submitted to the OVMA no later than January 26, 2026.
Any Exhibitor that does not have a COI on file will not be permitted to set up their booth.
Please email your COI to alm@ohiovma.org
Policy Requirements
- Minimum policy limits: $1,000,000 per occurrence and $2,000,000 aggregate
- Effective dates: Feb. 24, 2026 – Feb. 28, 2026
- Certificate holder: Ohio Veterinary Medical Association (1472 Manning Parkway, Powell OH 43065)
- Additional insured: OVMA and the Greater Columbus Convention Center (400 N. High St., Columbus OH 43215)
Rainprotection Insurance
Exhibitors who do not have or do not wish to use their existing insurance are invited to take advantage of OVMA’s partnership with Rainprotection Insurance.