June 27, 2025

Participation Confirmation

Official acceptance of your invitation to present at the MVC and acknowledgment of your speaking arrangements.

Contact information & credentials — Please provide your mailing address, phone number, and email address, as well as your name and credentials exactly as you’d like them to appear in MVC marketing materials.

Speaker agreement —The Speaker Contract provides all the details of your agreement to speak at the MVC, including:

  • Expected schedule: Agreed-upon date(s) and number of hours for speaker presentation(s).
  • Compensation and payment instructions
  • Travel & accommodations policy
  • Copyright acknowledgment
  • Third-party affiliations disclosure
  • Other general terms and conditions

NOTE: For complete details on the above-mentioned items, please see the “Policies” section below.

Aug. 15, 2025

Promotional Materials

The primary MVC marketing piece is the Preliminary Program, which is sent to some 20,000 veterinary professionals in the fall. It includes detailed program information that will help potential attendees decide whether they will participate. Other marketing channels include social media, the MVC website, email marketing, and paid advertising.

Session titles & descriptions — A brief explanation of what your presentation(s) will consist of, the target audience(s), and knowledge/skill level.

Speaker biography and photograph — The speaker biography is a brief summary of your credentials and relevant accomplishments. It is used on the MVC website and Conference Proceedings, and is provided to your moderator to use in your session introduction.

NOTE: Please see “Materials Guidelines” section below to review instructions for composing your session titles, descriptions, and biography.

Dec. 11, 2025

Travel & A/V Arrangements

Review the travel arrangements covered in your speaker contract, make your flight arrangements (if required), and check the audio/visual set.
Travel

Method of transportation — Confirm whether you will be flying or driving to the MVC.

  • If you are flying, your flight request should be submitted via the MVC’s travel platform by the above date. More information will be provided via email to eligible speakers.

Hotel reservation request (Eligible speakers) —Review the allotted hotel nights covered in the Speaker Contract.

  • If you wish to adjust your arrival and/or departure dates, please contact us.

NOTE: Please see “Policies” section below to review the MVC’s travel and accommodations policy.

Audio/Visual

Audio/visual equipment list & request — Request any additional A/V needs and acknowledge that you will bring your presentations on a USB flash drive. The standard A/V set includes:

  • Podium microphone
  • Wireless lavalier microphone
  • LCD projector and screen
  • Slide advancer/laser pointer
  • Windows-based laptop computer (for hybrid speakers only)

Jan. 9, 2026

On-Site Materials

Year after year, attendees state that having access to speaker presentations and notes is highly important to them, both during the MVC and after. As such, we strongly encourage you to submit these documents for inclusion in the Conference Proceedings.
  • PowerPoint Presentations
  • Scientific Notes
  • Other Supplemental Documents

NOTE: Please see “Materials Guidelines” section below to review instructions for formatting and submitting your proceedings documents.