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Feb. 21–24, 2019 | Greater Columbus Convention Center | Columbus, Ohio

Exhibitor Services

Submit Payment

Floor Plan & Exhibitor List

Dates & Deadlines

Contract Provisions

Reserve Marketing & Sponsorship Opportunities

Order Electricity & Internet

Order Show Services

Booth Staff Badges

Marketing Guidelines

Exhibitor FAQs

Marketing Opportunities

Increase your exposure with a variety of marketing add-ons. But don't wait: Quantities are limited and will sell out fast!

Advertising

Registration Program

  • Circulation: 16,500
  • Deadline: Oct. 1, 2018
  • Sizes available: Quarter-, Half-, and Full-Page

Attendee Confirmation Email

  • Circulation: Appx. 4,500 (sent to all attendees upon registration)
  • Size: 125px by 125px
  • Deadline: Nov. 1, 2018

On-Site Program

  • Circulation: 6,000+
  • Sizes available: Notebook, Quarter-, Half-, and Full-Page
  • Deadline: Jan. 14, 2019

Mobile App Banner Ads

  • 3- or 6-second ad
  • Rotates throughout entire mobile app
  • Seen by all app users
  • Deadline: Feb. 15, 2019 (Reserve earlier for maximum engagement!)

Mobile App

Banner Ads

  • 3- or 6-second ad
  • Rotates throughout entire mobile app
  • Seen by all app users
  • Deadline: Feb. 15, 2019 (Reserve earlier for maximum engagement!)

Attendee Game Challenge

  • Create your own photo-based challenge to encourage attendees to interact with your brand
  • Attendees earn points to compete for prizes
  • Deadline: Feb. 15, 2019

New Product Showcase

  • Display your item on a pedestal table, along with any marketing materials or pamphlets.
  • Signage will direct attendees to your booth to learn more.
  • Only products that have been introduced or modified within the preceding 12 months, please.
  • Complimentary with a $5,000+ sponsorship commitment; $200 without sponsorship

Direct Mail

Mailing Labels

  • Purchase pre- or post-MVC attendee mailing labels for 12 cents each.
  • Labels are good for one-time use.
  • Can be filtered by attendee type and/or geography

Lead Retrieval

Exhibitors will be able to use their smartphones or tablets to gather and store attendee information at the 2019 MVC.

Features

Install app onto each staff person's existing Apple or Android smartphone or tablet. (Device rentals also available.)

Leads can be accessed on any computer from a secure website with a unique username/password assigned to you upon pickup/delivery of the device(s).

Download data during or after the show into an Excel file for easy import into databases.

Features a free-type notes section using the on-screen keyboard.

Make the most of your attendee interaction — include qualifiers or instant email.

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Price & Ordering

This information will be posted in summer 2018

Liability Insurance

Your certificate of insurance must be submitted by Feb. 1.

All exhibitors must obtain liability insurance to participate in the Midwest Veterinary Conference.

Please adhere to the following guidelines; if you need further assistance, please contact Exhibits Manager Cindi Rains.

  • When you fill out the form, you must put your company name(s) in the "Insured" box. Be sure to include your booth number.
  • OVMA should be named as an additional insured on your certificate of insurance (COI). In the "Certificate Holder" section, please enter: Ohio Veterinary Medical Association, 1472 Manning Parkway, Powell Ohio 43065.
  • If you need help obtaining a COI, contact your insurance company.
  • Your company's COI should be submitted by Feb. 1, 2019. OVMA must have this document on file before you are able to set up your booth.
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Rainprotection Insurance

If your insurance company does not provide coverage, you may join the Rainprotection Insurance program for MVC exhibitors.

More information will be posted in summer 2018.

Exhibition Schedule

Tuesday,
Feb. 19

Exhibitor Setup

2 – 8 p.m.

(Island Booths only)

 

Wednesday,
Feb. 20

Exhibitor Setup

7 a.m. – 7 p.m.

Thursday,
Feb. 21

Exhibit Setup

7 – 10 a.m.

 

Exhibitor Hall Open

10:30 a.m. – 6 p.m.

 

Exclusive Exhibit Hall Hours:

11:30 a.m. – 1:30 p.m. and 5 – 6 p.m.

Friday,
Feb. 22

Exhibit Hall Open

10:30 a.m. – 6 p.m.

 

Exclusive Exhibit Hall Hours:

11:30 a.m. – 1:30 p.m. and 5 – 6 p.m.

Saturday, 
Feb. 23

Exhibit Hall Open

10:30 a.m. – 6 p.m.

 

Exclusive Exhibit Hall Hours:

11:30 a.m. – 1:30 p.m. and 5 – 6 p.m.

 

Exhibitor Move Out

6 – 10 p.m.

Sunday, 
Feb. 24

Exhibit Hall Closed

Exhibitor Move Out

8 a.m. – 12 p.m.


Got questions about exhibiting?

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