Feb. 21–24, 2019 | Greater Columbus Convention Center | Columbus, Ohio
Speaker Service Center
Submit a Proposal
Submission Items & Deadlines | Compensation | Travel | Materials Guidelines | FAQs
Please remember it is critical to submit all required materials by the designated deadlines (shown below), so that we have an adequate amount of time to prepare and promote your sessions and the Conference as a whole. The primary marketing piece is the MVC Registration Program, which is mailed to thousands of potential attendees in early fall and includes detailed session descriptions, speaker biographies, and other important MVC information that will ultimately encourage veterinary professionals to attend our Conference.
Due Date #1
Please provide your mailing address, phone number, and email address, as well as your name and credentials exactly as you'd like them to appear in MVC marketing materials.
The Speaker Contract provides all the details of your agreement to speak at the 2018 MVC, including:
Due Date #3
Verify whether you will need airfare or mileage reimbursement. If you plan to fly, arrangements need to be made through the OVMA's designated travel agent. See the OVMA's Travel & Hotel Accommodations Policy for more information.
Verify whether you will need hotel accommodations and whether you wish to stay longer than the allotted number of nights. See the OVMA's Travel & Hotel Accommodations Policy for more information.
Due Date #2
A brief explanation of what your presentation will consist of, including session titles.
The speaker biography is a brief summary of your credentials and relevant accomplishments. It is used on the MVC website, Conference Proceedings, and in session introductions. Please note there is a 750-character limit.
Due Date #4
Conference Proceedings are made available to attendees in digital form prior to the Conference. See the Materials Guidelines for specific instructions.
Denote whether you consent to your sessions being recorded. All speaker-approved sessions will be audio recorded for purchase by attendees.
The MVC provides the following standard A/V equipment in each session room. If you need additional equipment, please denote as such in the A/V request form.
Speakers will be paid an honorarium of $300 per hour of presentation.
Your honorarium will increase to $325 per hour if you submit your notes and/or presentations by Dec. 20.
A flat travel stipend is provided in lieu of actual speaker out-of-pocket expenses.
Speakers receive complimentary MVC registration on the day(s) they present. (This does not include hands-on labs)
Speakers receive a copy of the conference proceedings on flash drive upon arrival.
To have your airfare paid for by OVMA, your reservation must be made through the OVMA's designated travel agent. Flight requests must be made by Nov. 20, 2018.
If you choose to not use the designated travel agent, we regret that we cannot cover your airfare.
If you do not need a flight, OVMA will cover your mileage at the current IRS reimbursement rate not to exceed $400 total.
OVMA pays hotel room and tax for those nights reflective of the speaking engagement. Additional nights shall be covered by the speaker.
If the speaker resides in Ohio but outside Central Ohio (defined as Franklin and its contiguous counties), and speaks at least three hours, the OVMA will:
Speakers that reside within Central Ohio will receive a flat $25 travel stipend to cover parking and mileage.
A request for a specific airline will be honored if doing so does not increase the cost of the flight or the speaker agrees to pay the differential.
Speakers who reside within Central Ohio will receive a flat $25 travel stipend to cover parking and mileage.
Jessica D. Thompson, CTC
Phone: 888.222.6446 ext. 7873
Kati Ackermann: 888.222.6446 ext. 7636
Use a common, easy-to-read font.
The title(s) on your session notes should exactly match the title(s) you submitted on the session description form.
Session title should be all caps, bold, and centered on the first line at the top of the page.
Skip a line after the title and insert your byline in 12-point, title case, italic text.
Use single spacing for paragraphs.
You may submit a maximum of 10 pages per one hour of lecture time.
Document margins should be no less than 1 inch wide.
Save your file as a Microsoft Word (.doc or .docx), plain text (.txt), or PDF (.pdf) document.
Notes are to be submitted in electronic format only by uploading files on the MVC Web site.
Make sure you are using the title that appears in MVC marketing materials.
Use a common font, such as Times New Roman, Arial, Georgia, Verdana or Trebuchet MS, to ensure your presentation appears correctly. Make sure the font you select is easy to read.
If creating your own PowerPoint design from scratch rather than using a pre-made template, follow these guidelines:
If you are using a PowerPoint template, please ensure the formatting meets these readability standards.
You may submit no more than 40 slides per hour of lecture.
Save your presentation as a .ppt or .pptx file.
Please ensure the content of your PowerPoint matches the content of your presentation.
Feb. 21 - 24, 2019 | Columbus, Ohio
The Midwest Veterinary Conference, hosted by the Ohio Veterinary Medical Association, is a growing, regional veterinary conference packed with educational, networking and social opportunities for every member of the veterinary team.
Email: email@example.comPhone: 614.436.1300Fax: 614.436.1301Toll Free: 800.662.6862
1472 Manning Pkwy.Powell, Ohio 43065