Speakers
It’s time to alpaca your bags!
Next week, the Ohio Veterinary Medical Association will welcome attendees and presenters back to Columbus, Ohio, for the annual Midwest Veterinary Conference. We are excited to have you as a speaker at the region’s premier veterinary convention. Below are a few reminders and instructions for your arrival; if you need further assistance, please let us know how we can help.
Spread the Word on Social Media!
Invite your colleagues and followers to hear you speak at MVC 2025! Download* your favorite image below and post it on your social media accounts to spread the word about the MVC. You can write your own message or use one of ours. Be sure to include the hashtag #2025MVC and tag the MVC’s social media accounts!
*Right click on the image and click “save as” to download it to your computer.
Follow us on social media!
Getting to the MVC
MVC Venue
Greater Columbus Convention Center
400 N. High St., Columbus OH 43215
Hyatt Regency Hotel
350 N. High St., Columbus OH 43215
Travel
Driving to the MVC? Get directions to the convention center and find area parking here.
Flying in to CMH? Taxis and ride-share services are available 24/7 on the ground transportation level of the terminal (near baggage claim).
Parking
OVMA will reimburse parking in any available lot shown here (valet excluded) .
If the parking attendant asks for payment upon entry, inform them you are speaking at the MVC and would like a ticket.
For speakers who are receiving parking passes, you will receive them for the Ohio Center Garage at check in.
When You Arrive
Checking In
When you arrive at the convention center, please check in at the Speakers desk in the Attendee Registration area of GCCC Hall A.
- View GCCC/Hyatt Map online or in the MVC mobile app.
You will receive your badge and an on-site program with session room locations.
Hotel Reservations
For speakers staying on site, a reservation has been made for you at the Hyatt Regency or Hilton.
If you have not received an email confirmation from the hotel, please contact us.
For speakers who are receiving parking passes, you will receive them at check in for the Ohio Center Garage.
Speaker Honorariums
For those speakers eligible for compensation, please note that checks will not be distributed on site; they will be mailed to you within three weeks of the conclusion of the Conference.
On the Days You Are Speaking
Preparing for your Presentation
Please remember to bring your presentation on a flash drive, as OVMA does not have a back-up copy for you to use.
If you have had any changes to your AV and set-up needs, please let OVMA know ASAP to allow us time to prepare. If you did not request a laptop, please plan to provide your own.
If you are speaking on more than one day, please check the location of your presentation each day, as the rooms may change.
Should any tracks be moved to a different room at the last minute, a notice will be posted on the MVC mobile app. Please opt in to push notifications to ensure you don’t miss these messages.
Hybrid Speakers
Are your sessions being recorded for the Virtual MVC? Here are some additional presentation tips:
- An audiovisual crew will be in the session room at all times to manage the technical aspects of recording. Please follow their instructions and direct any logistical questions you have to them.
- You will need to use the laptop provided by the AV company during your recorded presentations.
- You will be required to use the lavaliere or handheld mic throughout the presentations.
- When answering questions, please repeat the question prior to answering to ensure it is recorded.
At the conclusion of the conference, your session recordings will be uploaded to our password-protected platform, where they will be available to virtual attendees for six months, beginning on March 4.
All Speakers will have access to the Virtual MVC!
Refer to the post-MVC email for more information.
Speaker Meals
Speakers with hotel reservations will receive complimentary access to the breakfast buffet at the Market Stand Restaurant on the day(s) they are speaking.
- Located in the Hyatt, opens daily at 7 a.m.
- Speakers will be responsible for any additional breakfast charges.
Lunch is located in the Madison Room on the 2nd floor of the Hyatt, from 11:30 a.m. to 1:30 p.m.
- Please note, we have invited all of our Session Moderators to join their Speakers for lunch, and we encourage you take advantage of this opportunity to meet our volunteers!
Please let OVMA know of any special dietary needs before your arrival, if you have not done so already.
Conference Evaluations
Attendee Feedback
We encourage you to remind attendees to rate your session via the MVC mobile app at the conclusion of your presentation(s).
If you would like your session data sent to you, please let me know, and I would be happy to compile it for you after the MVC.
Speaker Feedback
Please let us know about your experience at the 2025 MVC by filling out the speaker evaluation.
A link to the survey will appear in the MVC mobile app and via email, which you will receive at the conclusion of the MVC.
Where to Find Help
If any questions remain unanswered, please use the toolkit at right, or feel free to contact Ashley Sweet:
- This week: Call the OVMA office at 614-436-1300 or email ams@ohiovma.org
- Next week: Call/text Ashley’s cell phone at 518-256-8524 or email ams@ohiovma.org
Please note, the OVMA office will be closed for the MVC Wednesday 2/19 through Monday 2/24 while the team is on site.