Booths reserved on or before Dec. 19, 2025

• Upon completion of the online selection process, your booth will be placed in a hold status.
• Payment in full is due within 30 days of reserving your booth online. If your deposit is not received within 30 days, your booth will be released.

Booths reserved after Dec. 19, 2025

• Full payment is due at the time of reservation.

Failure to remit payment as outlined above will result in the exhibitor’s booth space being released for general sale and all payments forfeited. If the space is not claimed by another company, the original exhibitor may reclaim the space upon full payment of outstanding balances.

Exhibitors may cancel at any time by contacting OVMA. Refunds (less a 15% cancellation fee) will be given if notice is received on or before 60 days prior to the first day of the Conference (Dec. 19, 2025).

Exhibitors who cancel within 60 days of the MVC (after Dec. 19, 2025) will be billed for the remaining balance of their booth. If the booth space can be resold to another company, a 50% refund will be issued after the conclusion of the MVC.

Downsizing requests made on or prior to the cancellation deadline (Dec. 19, 2025) will be refunded the cost of the canceled booths, less a 25% administrative fee. No refunds will be given for downsizing requests made after this date.

Island booths will not be split; therefore, any Exhibitor downgrading from an island booth will be required to relocate to another available space.

Please contact us to downsize your booth.

All exhibitors must obtain liability insurance and submit a certificate of insurance (COI) by Jan. 26, 2026. OVMA must have this document on file before you are able to set up your booth.

Requirements

• Minimum policy limits: $1,000,000 per occurrence and $2,000,000 aggregate
• Effective dates: Feb. 24–28, 2026
• Certificate holder: Ohio Veterinary Medical Association (1472 Manning Parkway, Powell OH 43065)
• Additional insured: OVMA and the Greater Columbus Convention Center (400 N. High St., Columbus OH 43215)

Submitting Your COI

Please email your COI to Trade Show & Events Manager Alissa Lewis-McGlone at alm@ohiovma.org.

Quantity

• Each 10′ x 10′ booth space receives six complimentary badges.
• Additional staff badges may be purchased for $75 each.

Use of Exhibitor Badges

• Exhibitor badges are ONLY for use by the exhibitor’s employees and employees of affiliated companies permitted to participate in the booth. Pre-registration is encouraged and will open (TBD).
• Exhibitors may NOT provide badges to customers or other individuals not employed by the Exhibitor (or an affiliated company).
• Exhibitor badges CANNOT be used to attend CE sessions.
• Violation of these provisions will result in the loss of all previously accrued exhibitor appreciation points and a $500 penalty.

General Requirements & Guidelines

• All activities and materials must be contained within the confines of your booth space and may not obstruct aisles or common areas. Exhibitors may not leave their booths to solicit business and/or hand out marketing materials.
• Exhibitors who wish to play music are responsible for obtaining and paying for all music licensing fees.
• Exhibitors are expected to keep any audio to a reasonable level so as not to interfere with the activities of other exhibitors. OVMA reserves the right to limit the use of any music or other audio/visual media it determines to be offensive or infringes upon the rights of other exhibitors.
• Only the promotion and sale of products that are legal under federal and Ohio law will be permitted.
• Purchases, refunds and contracts executed in the Exhibit Hall shall be governed by the laws of Ohio.
• Refund and exchange policies should be prominently displayed and/or verbalized prior to a sale.

Advance Permission Required

• You must obtain permission from the OVMA prior to the MVC if you wish to use demonstration animals and/or entertainers.
• Exhibitors may not make announcements over the loud speaker. However, OVMA staff members may, at their discretion, make a non-commercial announcement on an Exhibitor’s behalf.
• Exhibitors may not vacate the premises before 1:30 p.m. on Saturday without prior authorization from OVMA.

Not Permitted at Any Time

• The sale or promotion of illegal products;
• Balloons of any kind;
• Providing badges to customers or other individuals not employed by or affiliated with your company;
• Using exhibitor badges to attend CE sessions;
• Displaying your literature in any location outside of your booth;
• Leaving your booth to solicit business and/or hand out marketing materials;
• Bridging the aisle between booths;
• Using your own floor covering in the aisle;
• Blocking the view of adjacent exhibits; and
• Invading the personal space of and/or touching an attendee or other exhibitor without express permission.

Only service animals, as defined in federal and state law, are permitted in the convention center facility. Animals without proper documentation of their service animal status will be required to leave immediately.

Exhibitors who wish to use demonstration animals as part of their exhibit must contact OVMA at least 30 days in advance with a detailed explanation as to the nature and necessity of their intended use. Requests will be reviewed and written acceptance or denial provided.

For more information, please see the “Booth & Exhibitor Activities” provision of the Exhibitor Contract.

OVMA welcomes companies whose products or services are relevant to the practice of veterinary medicine and animal care.

As hosts of one of the largest and most respected veterinary conventions in North America, we make it our responsibility to verify that our exhibitors are pertinent to our attendees’ needs and adhere to the same high standards that we do. Therefore, we will review your company information upon registering and notify you within two business days of your acceptance.

OVMA reserves the right to deny entry to any company that cannot demonstrate a practical application to veterinary medicine and/or animal care.

View the Exhibit Hall Floor Plan to see what spaces are available and what other companies have already signed up. Only booths that are not sold will show as available. If you are interested in a specific space and are unsure of its status, please contact us before selecting your booth to find out if the space(s) in question is available.

Please note, the OVMA assumes no responsibility for the location of competitors of Exhibitor prior to or after Exhibitor’s space selection.

Appreciation Points are awarded to reflect past support of the MVC, both as an exhibitor and sponsor, and are used in determining your booth selection category. More about Appreciation Points »

If you are a returning exhibitor, your registration invitation email will contain your points balance. You may also contact us directly to inquire.

Included

• 8-foot backdrop draping in show colors
• 3-foot side rails
• One 7″ x 44″ sign with company name
• Listing in printed programs
• Customized exhibitor profile in mobile app
• Six (6) Exhibitor staff badges per 10×10 space
• Access to on-site Exhibitor Break Room
• Complimentary virtual booth on the MVC Virtual Platform
• 1 Appreciation Point per 10×10 space purchased

In addition, you are also eligible to purchase attendee mailing lists and other advertising/marketing opportunities.

Not Included

• Lead retrieval
• Access to CE sessions
• Attendee mailing lists
• Carpet or other floor covering
• Tables, chairs, or other furniture
• Utilities, including electric and internet
• Lunch tickets (However these will be available to purchase during staff registration)

Absolutely! You are most welcome to purchase additional marketing opportunities, traffic boosters, and sponsorships during the online selection process or anytime thereafter. Just keep in mind that quantities are limited and offered on a first-come, first-served basis.

• Marketing Options
• Sponsorship Opportunities
• Attendee Mailing Lists

For additional items beyond your selected booth(s), payment is not required at the time of reservation, but it must be received in full in order to lock in your selections.

Need help navigating our new reservation system? Read the step-by-step instructions below, or click here to watch a video tutorial.

Step 1: Set up your account

• Click here to go to our new system
• In the top right corner of the page, click the “Log In” link
• Click the link to reset your password, then enter the email address associated with your exhibitor account
• Check your email for a link to reset your password and follow the prompts
  • Note: Passwords must be a minimum of 8 characters and contain a combination of uppercase/lowercase letters, numbers, and special characters
• Once you reset your password, log in and proceed to booth selection

Step 2: Reserve your booth(s)

• Click the “Exhibits” link in the left sidebar
• Click “Upcoming Exhibits”
• In the 2026 MVC event, click “Halls & Floorplans”
• Select your booth by clicking your desired space on the floorplan
  • Want to reserve multiple booths? While holding down the control key on your keyboard, click on the booths you would like to reserve
• Click “Purchase This Booth”
• You will then be directed to your cart. From there, you can either:
  • Continue shopping — go to step 3
  • Proceed to checkout — skip to step 4

Step 3: Select add-ons*

• Click on “Sponsorship & Ads” in the left sidebar
• Click on “MVC Marketing Items”
• Browse the available items or filter by category by clicking the links in the left column
• Review each item’s description by clicking the “Details” button, or add it to your reservation by clicking “Add to Cart”
  • Pro Tip: Want to purchase multiple of the same product? You can adjust the quantities when you proceed to checkout.
• When finished, click “Review & Checkout” at the bottom of the page

*Not ready to choose your marketing and sponsorship items? No problem! You can return later to make your selections. Just remember, quantities are limited!

Step 4: Check Out

• Click the “Checkout” button in the lower right of your cart page
• Review the Payment Terms and Exhibitor Contract, click the check box to accept, and sign your name in the box provided
• You may pay at checkout with a credit card, or select Bill Me to pay by check
  • Remember: Full payment is due within 30 days
• Click “Submit Your Order” to complete your reservation

Once your reservation is complete, you will receive a separate email confirmation for each item you reserved, plus a separate invoice. Please save these emails, as they contain important information about your reservation and upcoming due dates!

You may log in to the Exhibitor/Sponsor Portal to update your reservation or refer to your confirmation email for additional details.

You can review your reservation and payments; download invoices and receipts; submit credit card payments; reserve additional booths, sponsorships, and/or marketing; upload a logo; update your company profile; and preview your profile on the live floor plan.

Please contact us at info@mvcinfo.org with any questions or if you are unsure how to make changes.

Please contact us at info@mvcinfo.org to make any changes to your primary contact or staff.

Coming Soon!

Coming Soon!

You can pick them up on site in Hall A of the Greater Columbus Convention Center. Please refer to your event reminder email the week of the MVC for complete details.

Exhibitors

All companies that exhibit at the MVC receive a listing in both printed programs (depending on their reservation date) and on the MVC website, as well as a complimentary Virtual Booth.

Sponsors

Depending on your sponsorship level, you may receive complimentary display ads, mailing lists, banner ads, and more. Please see the Sponsor Prospectus for complete details.

Exhibitors

Attendee mailing lists are not included as part of the booth fee; however, they can be purchased at the rate of .25 cents per name.

Sponsors

Depending on your sponsorship level, you may receive complimentary pre- and post-MVC mailing lists. Please see the Sponsor Prospectus for complete details.

Please note, mailing lists DO NOT include attendee emails.

Exhibitors and sponsors are welcome to host on-site meetings or events for attendees outside of session hours, provided the reservation is made directly through OVMA by mid-January. Request meeting space »

If budget restraints prevent you from hosting a standalone event, we invite you to take advantage of a lower-cost, high-traffic option: Exhibit Hall Happy Hour on Friday evening. Space is limited and available on a first-come, first-served basis. Learn more »

Please refer to the Marketing Specs page.

Are you a registered Exhibitor or Sponsor of MVC? You have a Virtual Booth for attendee to view on the app! Be sure to update it before the event, the app will be live to attendees by mid February.

Not sure who from your company has access to update the Virtual Booth? Email info@mvcinfo.org to find out.

Please refer to the profile setup page for full directions.

All sponsors should provide a high-resolution logo. Depending on your sponsor level and items you choose to sponsor, you may also need to supply additional materials. Please see the Sponsor Guide for detailed information about preparing and submitting these items.

New and Existing Exhibitors: Log in to the MVC registration system using the link found in your invitation or confirmation email. Navigate to “Sponsorships and Ads” on the left side menu. Click on “MVC Marketing Items”.  Then, scroll down to the Happy Hour options and select the desired number of tickets you’d like. Click “Review and Checkout” at the bottom of the page to complete the process.

Please keep in mind that ticket sales will close on Jan. 26, 2026, to allow us time to print tickets and make other arrangements for the event. All reservations and modifications should be made by this date.

We understand that participation may not be within budget or company standards for all. If that is the case, please consider the following engagement ideas to entice attendees to interact with you during the Happy Hour:

• Purchase a spot in the MVC Mobile App Game
• Host a giveaway at your booth during the designated happy hour time (4:30-6:30 p.m. on Friday)
• Host an interactive game (trivia, memory cards, spin the wheel, etc)
• Offer snacks in your booth to visitors (see below regarding catering)
• Make sure your team is on site and prepared for booth traffic
• Post on social media using #2026MVC across platforms with your booth number to let them know where to find you
• Check out the many other sponsorship and marketing opportunities at MVC

Exhibit Hall concessions stands will remain open for the Happy Hour. We strongly encourage all exhibitors to consider catering options, from small snacks to displays, to not only enhance the attendee experience, but also to drive traffic to your booth.

Please note, with the exception of wrapped, bite-size candy or peppermints, all food and beverage items distributed from your booth space must be ordered through the convention center caterer. A full menu of their offerings and ordering information can be found here.

Coming Soon!

You are welcome to make adjustments after purchase. However, be advised, you will not receive a refund if you decrease the number of tickets you order. Therefore, we recommend starting small and increasing your purchase later.

Please keep in mind that ticket sales will close on Jan. 26, 2026, to allow us time to print tickets and make other arrangements for the event. All reservations and modifications must be made by this date.

The tickets can be used during the happy hour only (Friday from 4:30 to 6:30 p.m.) at the designated bars in the Exhibit Hall. The bars will be located in the Social Space, Attendee Lounge, and at the end of aisle 100 near concessions (view floor plan) and will offer the following beverages:

• Bottled water — $5.00
• Assorted sodas — $5.00
• Domestic and premium beer — $7.50 / $8.50
• Premium Wine — $10.00
• Mixed drinks — $11.00

Due to demand and logistics, please do not expect to purchase additional tickets on site, but you can check at the Exhibitors counter prior to the event to inquire about extra tickets. If none are available, the bars will accept cashless payment if you wish to continue buying drinks for yourself or others on site.

If you are no longer able to participate, please contact us directly. Be advised, no refunds will be given if you cancel. If you aren’t certain whether your company participate, we strongly recommend you confirm this prior to making your reservation.

The MVC Mobile App Game is a scavenger hunt that helps connect attendees and exhibitors in a fun, interactive way! When you, as an exhibitor, opt to be a part of the game, we will create and send you a unique QR code that you can incorporate into your booth setup.  Attendees will stop by your booth to scan the QR code with their app.  That is your chance to engage and have a little fun with attendees!  Come up with a challenge, a game, anything to get the conversation going.  The attendees scan QR codes and compete with fellow MVC attendees to complete challenges, earn points, badges and awards throughout the conference!  

New and Existing Exhibitors: Log in to the MVC registration system using the link found in your invitation or confirmation email. Navigate to “Sponsorships and Ads” on the left side menu. Click on “MVC Marketing Items”.  Then, scroll down to the Mobile App Game option and add to cart. Click “Review and Checkout” at the bottom of the page to complete the process.